A polite RSVP reminder is short and personal: "Hi Sam, just checking you saw the invitation to our wedding on 19 June. Could you let us know by Friday? No worries either way. Here is the link again." Send it only to people who have not replied, include a deadline and make saying no easy.
What is a good general RSVP reminder?
Hi [name], just a little reminder about [event] on [date]. Could you let me know by [deadline] whether you can make it? No worries either way. Here is the invitation again: [link].
How do you remind wedding guests to RSVP?
Hi [name], we are getting final numbers together for the wedding. Please could you reply by [deadline] using [link], including your meal choice? We would love to celebrate with you.
A gentle reminder that replies for the wedding of [names] are kindly requested by [deadline]: [link].
What about a milestone birthday or anniversary?
Hi [name], I am confirming numbers with the restaurant for [name]'s [occasion] on [date]. Could you let me know by [deadline]? Here is the link: [link].
How do you remind colleagues about a work dinner?
For work events a group message is fine, as long as it goes only to the people who have not replied.
Hi all, the venue needs our menu choices by [deadline]. If you have not replied yet, please choose your meal here: [link]. Thank you!
What is a final headcount message?
Hi [name], I need to confirm numbers with [venue or caterer] on [date]. If I have not heard by then, I will plan without a place for you this time. Here is the link: [link].
What should a reminder avoid?
- Messaging people who have already replied
- Guilt or sarcasm
- Promising a booking you have not made
- More than one reminder before the final message
Frequently asked questions
How do you politely remind someone to RSVP?
Send a short personal message that mentions the event and date, gives a reply-by date with a reason, includes the link again and says no worries either way.
When should I send an RSVP reminder?
Shortly after your reply-by date, or about a week after sending if you did not set one. Leave enough time before your caterer or venue deadline.
Can I send RSVP reminders automatically?
Yes. On RSVP Events, set a reply-by date and turn on the nudge: three days before the date, guests who said maybe and invited guests who have not replied get one email. You can also send a reminder yourself at any time.